Submission Guide

Instructions for the 2022 ASCEND Call for Content

Submission Opens 4 February — Closes 2000hrs EDT on 7 April 2022

Home > Call for Content > Submission Guide

ASCEND is calling for space-related conference papers and collaborative sessions from a broad range of disciplines.

There is a separate submission process for each of these contributions.

Key Dates and Deadlines

SUBMISSION SITE OPENS

4 February 2022

SUBMISSION SITE DEADLINE

2000 HRS ET | 7 April 2022

NOTIFICATIONS

15 June 2022

MANUSCRIPT & PRESENTATION VIDEO DEADLINE

2000 HRS ET | 14 September 2022

ASCEND EVENT

24-26 October 2022

Call for Papers – Abstract Submission Guide

Requirements

To publish and present a conference paper at ASCEND, authors must submit an abstract that meets the following requirements:

  1. Authors are strongly encouraged to use the ASCEND Abstract Template as a guide, which is available in Microsoft Word  and PDF .
  2. Abstracts should contain a minimum of 1,000 words. Submissions that fall outside of these parameters may be rejected at the discretion of the Topic Administrator.
  3. Abstracts must include sufficient detail to demonstrate the purpose of the paper, the intellectual foundation for the topics to be discussed, any preliminary results to date, and the expected results of the final paper. Sufficient information must be included in the submission to convince the conference organizers and reviewers that the author(s) will have a strong likelihood of completing the final paper by the final paper submission deadline.
  4. Abstracts may include supporting materials, such as figures, equations, tables, and references (see Abstract Template for details).
  5. Abstracts must be submitted as a Microsoft Word  or PDF  file through the ScholarOne Abstracts submission site (see the Instructions Tab below).

Instructions

These instructions should be used for the submission of ASCEND conference paper abstracts, including technical papers and case studies, through the ScholarOne Abstracts submission site. The deadline for receipt of abstracts via electronic submittal is 2000hrs ET on 7 April 2022.

The submission process is as follows:

Step 1: Log in to the ScholarOne Abstracts site

  • Click the “Submit an Abstract” button on the Call for Papers webpage.
    • You will be prompted to log in to your AIAA account.
    • If you do not have an AIAA account, you may create one from this page.
      • PLEASE NOTE: You do not need to become a member of AIAA and there is no fee to create an account.
    • After completing your AIAA login, the ScholarOne Abstracts site will open.

Step 2: Open the Submission Form

  • Click the Submission tab at the top of the page.
    • Review the general information about the abstract submission requirements and policies.
    • Click the “Create a New Submission” link on the left menu.
      • PLEASE NOTE: If you have previously visited the site and begun a draft submission, scroll down to the “Drafts” table and select “Edit Draft” to resume your submission.

Step 3: Complete Each Section of the Submission Form

  • Enter the abstract’s title and the presenter’s biographical information.
  • Select the presentation type and topic area of your submission.
  • List all authors.
  • Affirm that you agree to abide by all rules and policies and attach your abstract file in PDF format.
  • Review your entries then click the “Submit” button

Special Notes:

  • If the abstract deadline has not passed, you may revise a submitted abstract.
    • Go to “View Submissions” and select “Return to Draft”
    • Make all corrections
    • Go to Step 5, “Review & Submit,” and click the “Resubmit” button at the bottom right
  • Once the abstract submission deadline passes, authors will no longer be able to make new submissions or return previous submissions to draft for revisions.
    • Carefully proof your submission before the deadline.
  • If your submission is accepted for presentation at ASCEND:
    • The author designated as the presenter will be the only author with access to upload the final manuscript and presentation video.
    • The author who submitted the abstract will have access to make updates to the title, presenter bio, and author list from the time accept notices have gone out until the published manuscript deadline.

Review Process
All abstracts will be evaluated by qualified individuals from industry, academia, or government. It is recommended to the Technical Program Committee to have the broadest representation of reviewers appropriate for the forum/conference. Exceptions may be made for invited abstracts. Please note that this is a review of abstracts only and that ASCEND’s meeting papers are not peer-reviewed.

Author Notification
Authors will be notified of abstract acceptance or rejection on or about the date listed on the ScholarOne page and ASCEND website.

Final Manuscript and Presentation Video Guidelines 
Detailed instructions and guidelines for submitting papers and presentation videos will be made available to authors of accepted papers. Authors must submit their final manuscripts and presentation videos via the ASCEND ScholarOne Abstracts site no later than the date listed on the acceptance letter.

Policies

Publication Policy
AIAA will not consider for presentation or publication any paper that has been or will be presented or published elsewhere. Authors will be required to sign a statement to this effect. AIAA policy precludes an abstract or paper from being submitted multiple times to the same Conference or Forum, or to conferences held in conjunction with other AIAA events. Overlapping submissions may result in your paper being withdrawn to avoid duplicate papers being published in the conference proceedings.

“No Paper, No Podium” and “No Podium, No Paper” Policies
If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at ASCEND. Also, if a paper is not presented at ASCEND, it will be withdrawn from the proceedings. It is the responsibility of those authors whose papers are accepted to ensure that one of the authors attends the conference to present the paper. These policies are intended to eliminate no-shows, to improve the quality of the conference for all participants, and to ensure that the published proceedings accurately represent the presentations made at ASCEND. Exceptions to these policies will only be made on a case-by-case basis. Contact your Topic Administrator if you have any questions.

WARNING: Technology Transfer Considerations
Prospective authors are reminded that technology transfer guidelines have considerably extended the time required for review of abstracts and completed papers by U.S. government agencies. Internal (company) plus external (government) reviews can consume 16 weeks or more. Government review if required is the responsibility of the author. Authors should determine the extent of approval necessary early in the paper preparation process to preclude paper withdrawals and late submissions. The conference technical committee will assume that all abstracts, papers and presentations are appropriately cleared.

International Traffic in Arms Regulations (ITAR)
AIAA speakers and attendees are reminded that some topics discussed at conferences could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in conference proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.

Call for Sessions – Submission Guide

Requirements

To lead a collaborative session at ASCEND, organizers must submit a proposal that meets the following requirements:

  1. Proposals must be submitted through the online form on the Call for Sessions page.
  2. Proposals must include sufficient detail to demonstrate the purpose of the session, the intellectual foundation for the topics to be discussed, and the expected outcomes. Sufficient information must be included in the proposal to convince the conference reviewers that the organizer(s) will have a strong likelihood of successfully planning and executing the proposed session.
  3. Submissions may include supporting materials, such as documents, websites, and references.

Instructions

These instructions should be used for the submission of ASCEND collaborative session proposals through the online form. The deadline for receipt of abstracts via electronic submittal is 2000hrs ET on 7 April 2022.

The submission process is as follows:

Step 1: Open the Online Form

Step 2: Complete the Submission Form

  • Click “Start Session Submission” at the bottom of the page.
    • Organizer Contact Information
    • Session Proposal
      • Session Title (Use Title Case.)
      • Session Topic (Primary/Secondary. View topics here.)
      • Session Format: Organizers may select from any of the formats listed here.
      • Requested Session Duration: Please indicate your preferred session duration of 30, 45, 60, or 90 minutes. This selection does not guarantee that you will receive the time requested.
      • Short Session Description: Please briefly describe this session in 2-3 sentences max. This text will be visible in the online agenda.
      • Extended Session Description:
        Please describe in detail the activity proposed, including how you intend to use the requested session duration. This session description will be provided to the reviewers for consideration and will not be displayed in the online agenda.
      • Session Goal(s)/Outcome(s): Please list the learning objectives and/or tangible outcomes.
    • Additional Session Details
    • Participant Information
  • Click the “Submit” button at the bottom of the final page

Special Notes:

  • You will not be able to edit a proposal after it is submitted.
  • Before submitting, you may save your proposal and return to it later:
    • Click “Save and continue later” at the bottom of the form.
    • Enter your email address and click “Save”
    • You will receive an email with a link that will re-open the form where you left off.
  • If your submission is accepted for presentation at ASCEND:
    • The primary organizer will be notified and given instructions for coordinating and hosting the session at ASCEND 2022.

Review Process
All proposals will be evaluated by qualified individuals from industry, academia, or government.

Author Notification
Organizers will be notified of proposal acceptance or rejection on or about the date listed on the Call for Content page.

Session Coordination 
Detailed instructions and guidelines for coordinating and hosting sessions will be made available to organizers of accepted proposals.

Policies

WARNING: Technology Transfer Considerations
Prospective organizers are reminded that technology transfer guidelines have considerably extended the time required for review of presentations by U.S. government agencies. Internal (company) plus external (government) reviews can consume 16 weeks or more. Government review, if required, is the responsibility of the organizer. Authors should determine the extent of approval necessary early in the coordination process to preclude session withdrawals. The conference program committee will assume that all abstracts, papers and presentations are appropriately cleared.

International Traffic in Arms Regulations (ITAR)
AIAA speakers and attendees are reminded that some topics discussed at conferences could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in conference proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.

Manage Submissions

Call for Content

Call for Sessions

Call for Papers

Accelerate with Us!

Build your off-world future faster. Subscribe now for alerts, news, special offers and extra access to the expanding universe of ASCEND.